More and more institutions are adopting AI-powered platforms like Graide, platforms that provide faster, fairer, more consistent assessment.
And Graide does so much more than grade!
It tracks submissions, compiles grades, generates reports, summarises learner performances, and perhaps most importantly of all, highlights trends, thus providing actionable data for educators. Automating these processes simplifies life immeasurably. And let’s face it, artificial intelligence’s capacity to join the dots or manage mountains of data exceeds human brainpower, calculating in milliseconds what would take us mere mortals hours, months, and years.
And integrating artificial intelligence couldn’t be simpler. We know you’re busy. Here’s a step-by-step guide. Join 26 institutions (universities, vocational, apprenticeships, exam boards), totalling over 4.4 million students who have streamlined their assessment and grading with Graide.
1. Define your objectives
Before hitting the road, decide exactly where you want to go and what you want to achieve.
Common objectives include:
- Improving grading consistency
- Reducing the time spent on assessments
- Enhancing the quality and quantity of feedback provided to students
- Ensuring compliance with accreditation and data security standards
Documenting these goals will help align stakeholders and provide benchmarks to measure success. Ensure these objectives are realistic and measurable to assess Graide’s impact effectively over time.
2. Assemble a project team
Select a team of key stakeholders to oversee the implementation process.
This team typically includes:
- Faculty representatives: To ensure alignment with teaching goals and facilitate feedback loops
- IT staff: To handle technical setup, resolve issues, and ensure smooth integration with existing systems
- Administrative staff: To coordinate workflows and ensure compliance with institutional policies
Including members from diverse roles ensures that all aspects of the implementation are considered, from technical requirements to learning outcomes.
3. Conduct a needs assessment
Evaluate your institution’s current grade and assessment practices.
This assessment should identify:
- Pain points in the existing system, such as slow feedback or inconsistency
- Specific features of Graide that address these challenges, such as AI-assisted grading or detailed analytics
- Infrastructure or resource requirements for implementation, including hardware, software, and training needs
Document these findings to create a tailored implementation plan that addresses your institution’s unique needs.
4. Customise Graide for your institution
Integrating AI isn’t a matter of one size fits all.
Graide is all about flexibility and scalability, allowing you to tailor its features to your precise needs.
Work with Graide’s support team to:
- Set up grade rubrics and templates that reflect your curriculum requirements
- Define user roles and access permissions to ensure secure and efficient use
- Integrate Graide with existing learning management systems (LMS) to centralise processes and data
Customisation ensures the platform aligns with institutional goals while maintaining ease of use for educators and students.
5. Pilot the platform
Road test. Before a full rollout, conduct a pilot program.
This phase allows you to:
- Test the platform with a small group of users, such as a single department or course
- Gather qualitative and quantitative feedback from faculty and students about the platform’s functionality
- Identify and, more importantly, address technical or operational issues that could affect broader adoption
A well-planned pilot program minimises risks and sets the stage for a successful institution-wide rollout.
6. Provide training and support
Confident, well-trained staff are key to successful implementation.
Organise comprehensive training sessions to:
- Familiarise users with Graide’s interface and features, such as automated grading and analytics dashboards
- Demonstrate how to create, manage, and analyse assessments
- Address common questions and concerns through hands-on workshops or Q&A sessions
Provide ongoing support through help desks, user guides, video tutorials, and regular refresher sessions. This ensures that users are keen, confident, and capable of making the most of Graide’s suite of features.
7. Roll out across the institution
Once the pilot program is successful, expand the rollout institution-wide.
Crucial steps include:
- Ensuring all users have access to the platform and necessary training
- Addressing technical issues identified during the pilot phase to ensure smooth functionality
- Communicating changes clearly to all stakeholders, outlining new workflows and emphasising the benefits
Effective communication and support during this phase will minimise disruptions and foster positive adoption experiences.
8. Monitor and evaluate performance
Regular monitoring is essential to measure Graide’s impact and ensure continuous improvement.
Key metrics to track include:
- Time saved on grading and feedback processes
- Improvements in grading consistency and feedback quality
- User satisfaction levels among faculty, students, and administrators
- Alignment with compliance requirements and accreditation standards
Use these metrics to evaluate success, identify areas for improvement, and refine your implementation strategy. Regular reports can also demonstrate the platform’s value to institutional leadership.
9. Gather feedback and iterate
Encourage feedback from all stakeholders to identify areas for improvement. Faculty may provide insights on usability, while students can highlight how feedback impacts their confidence and learning.
Use this feedback to:
- Update platform settings and workflows to address emerging needs
- Adjust training programme to cover areas where users may face challenges
- Collaborate with Graide’s support team to implement advanced features or resolve issues
Iteration ensures that the platform remains effective and aligned with your institution’s evolving goals.
10. Scale and innovate
As your institution becomes proficient with Graide, explore advanced features and integrations to unlock further benefits. They were all designed with a view to saving teachers time and enhancing learning.
Consider:
- Expanding usage to additional departments, courses, or campuses
- Leveraging analytics to inform strategic decision-making, such as resource allocation or curriculum adjustments
- Collaborating with Graide’s support team to explore new capabilities that enhance efficiency and learning outcomes
Scaling Graide’s implementation effectively can make a world of difference, amplifying its impact, fostering innovation, and ensuring continuous improvement across the institution.
Final thoughts
So there you have it, our 10-step guide.
Implementing Graide is a transformative step for any educational institution.
Our promise to you is that a careful, measured approach ensures smooth integration that maximises the platform’s potential and delivers lasting benefits to your staff and students. In our experience, a few hours’ onboarding can save days, weeks, and months down the line.
Talk to our team today to get started!
How our artificial intelligence engine works | Graide
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